CONSTITUTION

West Midlands Junior Orienteering Squad (WMJS) Constitution

Adopted by the WMJS at the AGM, Monday 17th October 2016

 Title

The name of the group shall be West Midland Junior Squad, hereinafter referred to as WMJS.

Objects

WMJS is the body through which the West Midlands Region exercises its role and responsibilities for Junior Orienteering within the West Midlands Region.

Membership

Membership shall be open to all junior members of West Midlands Orienteering clubs of an appropriate age and technical orienteering standard. Those of an appropriate standard shall be invited to join.

Officers & Committee

The Officers of the Committee (and Trustees of WMJS) shall comprise of the Chair, Treasurer, Secretary and a member of the West Midlands Orienteering Association.

The rest of the committee shall be made up of the parents of the Junior members.

All members of the Committee shall be full members of the British Orienteering Federation. Management decisions shall be decided by a simple majority of Committee members, who may vote either in person or by e-mail. The secretary shall advise Committee members of matters requiring formal decision making, giving at least 15 days’ notice.

The Officers shall be elected by and out of WMJSs adult members at the AGM. They shall hold office for one year and be eligible for re-election.

Powers

The Committee will delegate the day to day running of WMJS, including the planning and implementation of the annual programme, to the Lead Squad Coach.

All activities of WMJS will be conducted under British Orienteering Rules. In addition, the Sport England Codes of Conduct, (where these do not clash with British Orienteering’s rules) in respect of Club Officials and Volunteers, parents/carers, consent forms, guidelines for dealing with incidents/accidents and Junior Club rules shall be followed at all WMJS functions. Responsibility for maintaining these standards is delegated to the Squad Co-ordinator, or the lead coach on WMJS activities.

Trustees of the Group

The trustees shall be the Officers of the Management Committee 

Equal Opportunities

No qualifying individual shall be excluded from membership of WMJS or debarred from any official capacity on the Management Committee on the grounds of gender, race, colour, religion, age, sexual orientation or political affiliation.

Finance

WMJS shall have its own funding and maintain its own set of accounts.

Funds will be raised by membership fees, grants from WMOA, fund-raising activities, and from external grants. 

Banking accounts shall be opened as required in the name of West Midlands Junior Squad.

All cheques written against WMJS funds shall be signed by any one of the signatories. Any payments electronic or otherwise may be made by any one of the signatories. The financial year shall be from 1st September until 31st August.

The income and property of WMJS, however derived shall be used to enable WMJS to carry out Orienteering training & Orienteering Competitions. No portion thereof shall be paid or transferred either directly or indirectly to any members of the squad, except as payment of legitimate expenses incurred on behalf of their activities.

Audited Accounts

The financial accounts shall be independently examined and submitted to the members of the AGM.

Annual General Meeting

Within fifteen weeks after the end of the financial year, there shall be an AGM to which members shall have been notified with at least fourteen days’ notice in writing.

Extraordinary General Meeting

An EGM, for which at least fourteen days’ notice in writing must be given, may be called by the Management Committee or upon written requests to the Secretary or Chairperson and signed by at least 6 members of WMJS.

Constitution Changes

The constitution may be amended by a two-thirds majority of the members present at any AGM or EGM, provided that the fourteen days’ notice of the proposed amendment has been sent to all members and provided that the proposed amendment does not have the effect of causing WMJS to cease to be in existence

Dissolution

If the Committee decides at any time that it is necessary to dissolve WMJS any assets remaining after the satisfaction of the proper debts and liabilities of WMJS shall be transferred to West Midlands Orienteering Association.

Signed Chairperson, Secretary, Treasurer, WMOA Rep